Administrative Assistant - EVS and Safety - 827053

• Initiates the ability to see what needs to be done without being asked.
• Demonstrates knowledge and skills necessary to provide services based on the physical, psychosocial, educational, safety, and other related criteria appropriate population in his/her assigned area
• Maintains required core competencies.
• Complies with set Policies and Procedures (i.e. name tag, dress code, parking, smoking, etc.)
• Provides administrative assistance and secretarial support to the Director of EVS and Safety and EVS Manager and other personnel as requested or as needed.
• Maintains files, records, logs and prepares reports as needed.
• Arranges departmental meetings.
• Opens, reviews, and distributes mail accordingly, and prepares responses if necessary.
• Generates reports and retrieves information for Manager / Director review.
• Accepts and receives phone calls and routes appropriately.
• Receives and directs visitors and contractors.
• Maintains Kronos personnel time records for EVS, Linen, and Patient Transport Services.
• Assists with educational request forms for staff, and makes necessary arrangements for seminar attendance.
• Maintains departmental educational files.
• Completes and submits data for reports relevant to department’s productivity, quality, etc.  
• Assists with and places orders for supplies, equipment etc.
• Coordinates all billing requirements, invoices, expense vouchers, and check requests with Accounts Payable.
• Assists with coordination of work projects for all GCMRC affiliated buildings.
• Assists with coordination of Safety / Emergency Management projects, meetings, and other functions.
• Assists with and publishes department schedule including weekend schedule. 

• Monitors contracts and coordinates renewals relative to EVS/ Safety / Emergency Management to ensure timeliness of action and quality of service.
• Schedules outside contractors as needed.
• Secretary of Collateral Safety Committee
• Assists coordination of Internal / External Safety Inspections and maintains documentation.
• Assists coordination of Internal / External Emergency Drills and Exercises and maintains documentation
• Coordinates and schedules “ Hot Wash” for Exercises, Drills, and Events and maintains AAR documentation    
• Maintains minutes, rosters, and departmental monthly inspections.
• Assists with Annual review of Physical Environments of Care.
• Assists with maintaining documentation for DNV and other Regulatory Inspections.
• Participates in Regulatory Inspections and Audits.
• Other duties as assigned.

Education

Required:

    High School

Licenses & Certifications

Preferred:

    C-Heartsaver