Secretary & Assistant Job In Sulphur Springs, Texas
Administrative Assistant - Sulphur Springs
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Sulphur Springs, Texas 75482 Type of Facility: Hospital
Summary:
Administrative assistants handle an office’s administrative activities, and perform a variety of clerical and administrative duties, that are necessary to run an organization efficiently. They create and maintain filing systems, perform routine clerical and administrative duties, organize files, prepare documents, schedule appointments, and support other staff. Use computer software to create spreadsheets; manage files; prepare presentations, reports, and documents. Use videoconferencing, fax, and other office equipment. May also work with outside vendors, buy supplies, and manage supplies or corporate records.
Responsibilities:
- Establishing and maintaining subject matter files for supervisor’s use in preparing recommendations for projects.
- Producing a variety of recurring reports, charts, and statistical data relating to workload, timeliness, and quality control.
- Applying knowledge of the various types of software capabilities and functions to resolve problems and complete standard/nonstandard assignments.
- Updating folders as necessary to add, remove, revise, or replace equipment information and establish or modify preventive maintenance requirements.
- Coordinating with a variety of individuals inside and outside of the organization, to determine the appropriate person for responding to technical inquiries.
- Answer telephones and take messages or transfer calls.
- Schedule appointments and update event calendars.
- Arrange staff meetings.
- Handle incoming and outgoing mail and faxes.
- Prepare memos, invoices, or other reports.
- Edit documents.
- Maintain records, folders and filing systems, whether electronic or paper.
- Perform basic bookkeeping.
- Provides exceptional professional and courteous service to all internal and external customers.
- Assists in data analysis and reports trends to management, as needed.
- Works with little supervision with ability to use critical thinking skills and utilize own judgment in making decisions.
- Completes other duties as assigned.
Requirements:
- High School Diploma preferred
- Certificate Program preferred
- Candidates must have a minimum of 2 plus years of administrative work experience, depending on their level of education.
- Certified Administrative Professional (CAP) certification, i.e. an NCCA-accredited credential designed specifically for admin professionals, is preferred. The International Association of Administrative Professionals (IAAP) offers the CAP certification.
- PACE, the Professional Administrative Certification of Excellence that is offered by the American Society of Administrative Professionals, is preferred.
Work Type:
Full Time
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CHRISTUS Health is an international Catholic, faith-based, not-for-profit health system comprised of more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures.
Sponsored by the Sisters of Charity of the Incarnate Word in Houston and San Antonio and the Sisters of the Holy Family of Nazareth, the mission of CHRISTUS Health is to extend the healing ministry of Jesus Christ.
To support our healthcare ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on staff who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.
EXTENDING THE HEALING MINISTRY OF JESUS CHRIST
We are inspired by our mission, vision and core values to deliver compassionate, high quality health care, improving the health of the communities we serve. Above all, we are committed to providing our customers and their family members with a truly unique healing experience, one that embodies our values and respects the dignity and worth of each person. Creating a health care system that is truly excellent in all areas is an ongoing effort.