Secretary & Assistant Job In Jacksonville, Texas
Administrative Assistant Senior - Jacksonville
Jacksonville, Texas 75766 Type of Facility: Hospital
Summary:
This position manages the daily operations of assigned department(s) including maintenance of supplies, equipment, environment, schedules, travel arrangements, and department representation in administrative meetings. The position also performs diverse secretarial, administrative support, and assistance to the department’s management team and staff members.
Responsibilities:
- Prepare and manage all budgets for the Department.
- Maintain Departmental supplies, equipment, and facilities.
- Prioritize and coordinate flow of work under direction of management in handling and/or directing all incoming and outgoing projects.
- Manage all logistical aspects of Department’s offices, including scheduling appointments, maintaining calendar, coordinating travel arrangements, and arranging meetings.
- Identify issues and concerns, and communicate them to management.
- Sort, read and annotate incoming mail; and gather and attach appropriate files to facilitate necessary action of management. Sort all departmental mail. Organize and maintain departmental mail / fax / printer room.
- Maintain current filing system management so that information is readily available upon request. Prepare time sheets, expense reports, etc. for management and review expense reports of direct reports for completeness.
- Serve as recording secretary when requested for management meetings with responsibility for meeting notices, agenda, transcription, and distribution of pertinent information
- Demonstrate strong communication and human relationship skills. Act as liaison for management with contacts internal and external to the CHRISTUS Health organization.
- Follow established policies, procedures and standards defined by the department and CHRISTUS Health.
- Prepare presentation materials; compose correspondence; prepare communication from written or oral directions and ideas, or dictation, organizes material submitted by others and gathers background and supporting materials for meetings, work projects and reports.
- Maintain and demonstrate good teamwork on assigned projects through actions and job performance.
- Provide effective Customer Service by being courteous, polite and friendly toward others at all times. Acknowledge customers immediately in order to determine need and help the customer resolve issues or requests. Participate in departmental programs that promote and deliver exceptional customer service.
- Perform other duties and special projects as assigned by management
Requirements:
- HS Diploma or equivalency required
- Post HS education preferred
Work Type:
Full Time
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CHRISTUS Health is an international Catholic, faith-based, not-for-profit health system comprised of more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures.
Sponsored by the Sisters of Charity of the Incarnate Word in Houston and San Antonio and the Sisters of the Holy Family of Nazareth, the mission of CHRISTUS Health is to extend the healing ministry of Jesus Christ.
To support our healthcare ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on staff who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.
EXTENDING THE HEALING MINISTRY OF JESUS CHRIST
We are inspired by our mission, vision and core values to deliver compassionate, high quality health care, improving the health of the communities we serve. Above all, we are committed to providing our customers and their family members with a truly unique healing experience, one that embodies our values and respects the dignity and worth of each person. Creating a health care system that is truly excellent in all areas is an ongoing effort.